Applicants Privacy Policy

Remerge cares about your privacy and would like you to be familiar with how we collect and process information about you. We are committed to protecting and legally correcting the collection, processing, and use of your personal data. We comply with all legal data protection requirements to ensure that you feel safe completing and sending us your online application.

Please read the following information about our data processing:

1. Controller

The entity responsible for collecting, processing, and using your personal data under data protection law for the application process is

Remerge GmbH

Heidestr. 9, 10557, Berlin, Germany

Data Protection Officer:

Ilan Leonard Selz, Am Hamburger Bahnhof 4, 10557 Berlin, Germany

The DPO will handle your request confidentially. In principle, sensitive employee information is not shared with the employer in the event of a direct request to the DPO

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2. Data Collection and Processing

Personal data means any information that relates to an identified or identifiable individual person. This includes your name, your telephone number, your email address, your gender information, your picture, and other application data that you share with us during the course of your application.

To manage your online application, we collect, process, and use the data you disclosed via the online application form or by sending us your CV. In general, you decide which data you want to enter and share with us.

The mandatory fields are your first name, surname, email address, and phone number. If you do not provide personal data relevant to the application process, such as your education or employment history, we may not be able to process or assess your application correctly.

In your application, you may include a link to your profile on LinkedIn, XING, or similar job/social media sites. We also gather personal data during interviews, discussing your background and profile.

We discourage providing sensitive personal data, such as your racial or ethnic origin, marital status, political opinions, religion or other beliefs, health, criminal record, or trade union membership. Generally, we do not require or encourage you to include a photo in your CV.

For certain positions, and in accordance with the law, we may request health-related data or other sensitive information (e.g., a medical certificate confirming you are medically fit for the job). If you provide this information, we will handle it responsibly and need your explicit consent to process it.

2.1 Types of personal data usually processed during the application:

• Name
• Date of birth
• Address
• Telephone number
• Email address
• Information on qualifications
• Professional experience
• Training
• Hobbies and leisure activities (if applicable)
• Photograph
• Internal records from job interviews conducted with you

2.2 Diversity and Inclusion

At Remerge, we foster inclusivity and diversity in recruiting and developing talent by providing equal opportunities regardless of gender. For this purpose, your gender information is not used for decision-making.

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3. Purpose and Legal Basis of Data Processing

As part of the application process, we process the personal data you give us. The purpose of collecting your personal data is for your application procedure and to verify whether we offer you the position for which you have applied and whether you are a suitable employee.

We will, therefore, use your applicant data only to process your application. The legal basis for this data processing is Article 6 (1) (b) GDPR and Article 88 GDPR.

Insofar as the data are classified as special categories of personal data, such as data on your health, which you communicate to us (e.g. information about a severely disabled person), the processing takes place based on Article 6 (1) (b), Article 9 and Article 88 GDPR.

The provision of your data is required if a possible contract is concluded with us. You are not legally or contractually obliged to provide us with your data. However, since we require personal information from you for our application process, the possible consequence of failing to provide this information is that we are unable to consider you as an applicant.

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4. Retention Period

We store your personal data after receipt of your application.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application within your employment document and kept per current regulations.

Should we reject your application, we shall store your application data for a maximum period of (6) six months after the rejection of your application unless you consent (Article 6 (1) (1) (a), Article 88 GDPR) to a more extended period of storage or the storage is required for legal or statutory requirements.

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5. Data Transfers, Third Parties

Your personal data shall not be transmitted to any recipients other than us within the scope of processing. Only the employees of our company who must view your data within the framework of the application procedure shall have access to your personal data, in particular the HR department and the decision-makers in the respective department, who must also co-decide on your recruitment and, therefore, must view your data.

In certain cases, we may have to pass on parts of your data that we process as part of the application process to places and persons outside our company. We may pass on data to the following groups of recipients:

• Our associated companies within the Remerge Group:

remerge GmbH (Germany)
remerge Services Ltd (UK)
remerge Service Spain, S.L (Spain)
remerge Inc. (United States)
remerge Brasil Ltda. (Brazil)
remerge K.K.(Japan)
remerge Pte. Ltd.(Singapore)
remerge Ltd. (South Korea)

• If applicable, lawyers we appoint
• Service providers who process personal data on our behalf (so-called processors) are listed below:

Service providers who work on our behalf may process personal data for us. If this is the case, we conclude a data processing agreement with the service provider, in which we require the service provider to process the data carefully in accordance with our instructions and data protection regulations.

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6. Social Plugin

Social media functions may be integrated into our services. These include so-called social plug-ins or social logins, such as “Apply Using LinkedIn” and “Use My Indeed Resume”. If you activate or use these functions and are a member of the relevant social network, we may receive data from their respective operators which allows us to identify you. We usually receive the following data from social networks:

• your public profile information (e.g. name, profile picture)
• Information on the type of device you are using
• the account ID of your profile with the relevant network (e.g. LinkedIn ID)

You can find more detailed information in the relevant providers’ terms of use and privacy policies.

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7. Security

All of your data transmitted to us is encrypted automatically (SSL encryption). Suitable technical and organizational measures are in place to ensure that your personal data is handled confidentially and securely in accordance with the legal requirements.

For any transfers of your personal data from the EEA to countries that are not considered to provide an adequate level of protection by the European Commission (like the USA), we have put in place adequate measures, such as Standard Contractual Clauses adopted by the European Commission, to protect your personal data. You may obtain a copy of these measures by contacting us via the contact information provided below.

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8. Your Rights as a Data Subject

You have the right at any time to request information about and access to the processed data (Art. 15 GDPR) and, if the data are incorrect, to demand rectification (Art. 16 GDPR) or to restrict processing (Art. 18 GDPR) and to request erasure (Art. 17 GDPR) of your personal data. Furthermore, you have the right to data portability (Art. 20 GDPR). In addition, you have the right to object (Art. 21 GDPR) to processing based on Art. 6 para. (1) (e) or (1) (f) GDPR and the right not to be subject to a decision based exclusively on automated processing (Art. 22 GDPR).

You also have the right to file a complaint to the competent supervisory authority. Please note that this is a rough outline for better understanding and that the exact scope of your rights naturally depends on the legal regulations of Art. 15 to 22 GDPR.

If you consent or have consented to the processing of your data, we process the data for the purpose and to the extent to which you have consented. For example, this may be the case for taking and using photos or video recordings during job fairs. We will inform you about the data processing type and scope when you consent.

If you provided consent to Remerge, you have the right to withdraw it. If you withdraw your consent, your data will no longer be processed based on that consent. However, this will not affect the permissibility of data processing based on your consent before your withdrawal.

We at Remerge take your rights seriously. Please do not hesitate to contact us at privacy@remerge.io or using the above-mentioned contact details, but please include the following title in your message: “Applicant/ Candidate Data Subject Rights.”

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9. Updates To This Privacy Policy

Further development of our websites and apps and the implementation of new technologies to improve our service for you may require changes to this privacy policy. We therefore recommend that you re-read this Data Protection Declaration from time to time.

Effective date: 01.08.2024 - Version 01.